Followup Audit of USAID/Senegal's Contracting Operations

摘要

In 2004, the Regional Inspector General/Dakar (RIG/Dakar) conducted an audit to determine whether the Regional Contracting Office (RCO) located within USAID/Senegal complied with USAID's guidelines in providing contracting support. The results of the audit were presented in Audit Report No. 7-685-05-003-P Audit of USAID/Senegal's Contracting Operations dated January 31, 2005. In its 2005 report, RIG/Dakar concluded that the RCO followed USAID's guidelines related to bid solicitation and awarding of instruments, certain aspects of contract administration and instrument file maintenance. However, that audit also revealed several weaknesses. RIG/Dakar found that the RCO was encumbered by ineffective electronic recordkeeping resulting in untimely reports with errors. In addition, staff in the RCO did not complete and submit evaluations of contractor performance to the National Institutes of Health (NIH) Contractor Performance System as required by the Federal Acquisition Regulation (FAR). The Contractor Performance System is a multiagency shared file used to collect, maintain, and disseminate contractor performance evaluations for the Federal departments and agencies. Finally, RIG/Dakar found that the RCO did not close out expired instruments in a systematic and timely manner as specified by the FAR and the local USAID Senegal Mission Order 216-1. RIG/Dakar made three recommendations to correct these weaknesses. The mission concurred with the three recommendations and proposed specific actions that would be taken. At the time the final report was issued in January 2005, management decisions were reached for the three recommendations but final action to close the recommendations had not been taken. In March 2006, USAID/Senegal submitted documentation on its final actions, and the recommendations were closed by the Office of Management Planning and Innovation (M/MPI), the predecessor to the present Audit Performance and Compliance Division within the Management Bureau's Office of the Chief Financial Officer (M/CFO/APC).