Purchase Order Processing System. Application Evaluation Report

摘要

This report, the first in a series of 10 Application Evaluation Reports, evaluates the functioning of the purchase order processing module of the Wichita Falls, Tex., Integrated Municipal Information System. The module consists of three programs. The Budget Account Status Check program tells the purchasing department the status of each user department's account. The Vendor Selection program assists in selecting a vendor, or vendors when solicitation of bids is required. The Create Daily Purchase Orders program produces the purchase orders and updates vendor ratings and department account files. On - line display terminals show purchasing department personnel immediately whether a department has enough money in its account to make a purchase. If it does not, the requisition order is returned so budget transfer procedures can be started. The on - line terminals also tell personnel about any delivery problems experienced and the status of any orders pending with a vendor. Data from the completed purchase orders are used to combine budget information, develop user profiles, identify opportunities for bulk purchasing, and control budget overdraws. The system saved $811 in direct labor costs despite salary increases. Appendices explain the method used to determine manpower costs for the system, give the 1972 - 73 and 1973 - 74 budgets for the purchasing department, and contain job descriptions for purchasing department personnel.